Tender Notice


                                      http://kvarmyarea.org/images/sclogo.jpg                                                 केन्द्रीय विद्यालय, आर्मी एरिया,

                                                       KENDRIYA VIDYALAYA, ARMY AREA,

                                                                   डी॰ए॰ डी॰ कॉम्प्लेक्स, पुना – 40

                                                     D.A.D. COMPLEX, PUNE -40.


                               दूरभाष क्र॰ /Tel No. : 020-26830011, Fax – 020-26831493 E-mail: prinkvaa@yahoo.com


फ़ाइल नं : 27025/90/2015/KVAA/PNA/                                 दिनांक: _________________


                            {{{{{TENDER DOCUMENT}}}}}

प्रति ,






विषय : Inviting Bid for engaging service Provider Firm for providing Manpower

       Through service Contract.


महोदय ,


1)                The KENDRIYA VIDYALAYA SANGATHAN, centrally funded Autonomous Body, is a Society Registered under Societies Registration Act, 1860. The Sangathan Administered the Scheme Kendriya Vidyalayas set-up for imparting education to the children of transferable Central Government Employees among others.


2)               Sealed competitive Bids are invited by the reputed /registered Consultant / Service provider Firm, for providing Manpower through service contract initially for a period of 01 (ONE YEAR) from the date of execution of the contract., which may likely to be extended, as indicated below:



Category of Manpower


Minimum qualifications or / and experience.


Security Guard


Xth Pass able to read and write.




IXth Fail, experience in Gardening.




IXth Fail, Experience is essential.




 (Contd……………………………. Page No.2



  ////////   PAGE No.2 /////////

An outline of tasks to be carried out by different category or manpower provided is detailed as under:



Category of Manpower



Security Guard

Round the clock security



To Maintain garden and cleaning surrounding.



Cleaning of class-rooms / Toilets / Keep clean Water tap and its area. Regular cleaning, sweeping of class room / Labs, Varandas, toilets and all rooms of Vidyalaya complex and maintain the area neat and tidy always. Cleaning around the Vidyalaya building also the part of duty of Housekeeping. In addition to this, cleaning of drainage system / channels, above and

underground, to be clean twice in a month. There should not be chock-up in drainage system anytime.



(A)     The Bidder shall quote unit rate which shall comprise of monthly remuneration,

        OTA rate, EPF, ESI, and other statutory costs and service charges (including

        Profit and administrative charges) in the enclosed format of quotation

        (Annexure – A)

(B)     The service – Tax and any other such tax liable to be paid by the client shall

        be quotated by the bidder separately.

(C)     Hourly rate of OTA (Over time Allowance) should not be exceed monthly


           30 x 8

(D)     Correction if any shall be made by crossing out, initiating, dating and rewriting.


(E)     The Bidder shall deposit Rs. 8000/-, in the form of Bank Guarantee valid for

        135 days after the date of submission of bids or Demand Draft or Pay Order

        Drawn in favor of the “PRINCIPAL, KENDRIYA VIDYALAYA, ARMY AREA,

        PUNE – 40., payable at PUNE as earnest money aolongwith the Bid. The

        Earnest money shall be refunded to the unsuccessful bidders after the award

        Of the contract.


 (Contd…………………. Page 3.




  ////////////   PAGE NO. 3 ////////////

(F)     The selected firm has to furnish performance security in the form of Bank

        Guarantee / Demand draft for an amount of Rs. 8000/- valid for fourteen

        Months from the date or award of the contract. The performance security shall

        be submitted within 10 days from the date of Notification of Award. The

        Earnest money shall be returned only after the Performance security is

        Submitted by the contracting Agency.

(h)     Telex or Facsimile Bids are not acceptable.

(4)     Each Bidder must submit only ONE BID.

(5)     Validity of Bid: -

        The Bid shall remain valid for a period not less than 90 days after the

        Deadline fixed for the submission of Bids.


(a)     The remuneration shall be disbursed through cheque at Kendriya

       Vidyalaya premises in the presence of representative of the Committee

       Or it’s constituent.

(b)     The contracting Agency will ensure payment by the 5th of every

       Succeeding month to their employees provided to the Vidyalaya, as per

       the monthly remuneration and OTA charges quoted without any



(C)    The Contracting Agency will submit the Invoice alongwith the proof or

       Disbursement of salary, in Triplicate after making the payment to the

       Employees provided to the Vidyalaya supported with the following


        (i)   Details of disbursement made to the staff furnishing cheque details

             for each payment.

        (ii)   Proof of payment of statutory obligation such as EPF, ESI,

             Service Tax and any other applicable Tax.

        The Payment to the Contracting Agency will be released within 15 days

        From the date of the receipt of Invoice.

(d)      The Contracting Agency will provide identity Card to all the employees

         Deputed as per the format suggested by the Indenting Office valid for

         The period of contract.


           (Contd……………….page 4.



  //////   PAGE NO. 4 ///////

(e)      The contracting Agency shall comply with all statutory obligations.

         Minor variations as per actual calculation will be borne by the indentor

         / Client.

(f)       The normal Office hours of this Kendriya Vidyalaya is from 8.00 am to

         3.30 pm. five / six days from Monday to Friday / Saturday. However,

         K.V.S. reserves the right to request the services on Saturdays /

         Holidays / beyond office hours. The contracting Agency will be

         Compensated by the indenting Agency as per the rate quotated for

         OTA for working on Saturdays / Holidays / beyond office hours.

         However, overtime hours in a month will not exceed 54 hours.

(g)       In case of absence on any working day, the monthly remuneration

         Will be regulated as per the following formula:

         Total Monthly Remuneration = Monthly remuneration – A,

         Where A, = Monthly remuneration X Nos. of days of absence

                       Nos. of days in the month

(h)       The candidates / Manpower provided by the contracting Agency shall

          Be accepted only after scrutiny by KVS i.e. Kendriya Vidyalaya, Army

          Area, Pune – 411040. Therefore, minimum three-four bio-data shall be

          Made available against each slot in each category. The candidate

          May be invited for personal discussion also. No Conveyance or any

          Other charges will be paid by the Undersigned. In case, none is found

          Suitable then additional bio-data shall be made available by the

          Contracting Agency, promptly i.e. within 24 hours. The replacement of

          A candidate on account of absence / unsuitability for KVS shall be

          Made within 24 hours.

(i)        The contracting Agency will be required to sign a contract with the


          per the Model Contract enclosed for ready reference.  The other

          terms and conditions specified in the Bid document and accepted Bid

          will also form the part of the Model Agreement.

(j)        In case or any loss, theft / sapotage caused by / attributable to the

          Personnel deployed, the KVS, (Principal, Kendriya Vidyalaya, Army

          Area, Pune -40. ) reserves the right to claim and recover damages

          From contracting Agency.

                                                (Contd………………..page 5.



  ///////// PAGE NO. 5 //////////

                              EVALUATION OF BID

          The Indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed and confirm to the terms and conditions in the following manner: -

 (i)       The Bid will be treated as non-responsive if the following documents are not attached:

         (a) Brief profile of the company and evidence to establish that the

             Bidder has successfully executed contracts or similar nature after

             Magnitude in the last 03 (three) years.

         (b)  Audited Balance Sheet & Profit and Loss Account.

         (C)  List of the Clients during last 03 years aolongwith cost or


         (d)  PAN NO. And Current Income Tax clearance certificate.

         (e)  Attested copy of proof of EPF registration

         (f)  Attested copy of proof of ESI registration

         (g)  Attested copy of proof of Service Tax registration

         (h)  The Bidder shall deposit Rs. 8,000/- (Rupees eight thousand

              Only) in the form of Bank Guarantee valid for 135 days after the

              Date of submission of Bids or Demand Draft / Pay Order, drawn


              PUNE. Payable at Pune as earnest money aolongwith the Bid.

             The earnest Money shall be returned to the unsuccessful Bidders

             After the award of the contract.

(ii)      Remuneration of staff, quotated below minimum wages applicable

        For clerical and Non-technical supervisory staff, in the State of

        Maharashtra (name the state / Union Territory) shall render the Bid

        Disqualified for evaluation.

(iii)     The evaluation will be done for all the items put together, indenting

        Offices will award the contract to the lowest evaluated responsive Bidder.

(iv)      The contracting Agency should not quote rates for different category

         of the services (such as Gardener, House-keeper & Watchman etc.,)

         less than Minimum Wages Act, as per the Ministry of labour and



                                          (Contd…………………….page 6.



                          ///////// PAGE NO. 6 //////////

         Employment, Office of the Deputy Chief Labour Commissioner

         (Central), Government of India, Shankar Shet Road, Pune. If so

         Found, the Bid will be disqualified automatically.

                            AWARD OF CONTRACT: -

(A)        The indentor will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para.

(B)        The indentor reserves the right at the time of award or contract to increase or decrease the requirement or manpower indicated in Para 1 above.

(C)        The Indentor prior to the expiration of the Bid validity period will not only the Bidder, whose Bid is accepted for the award of contract. The terms of the accepted after, shall be incorporated in the contract.

(D)        Notwithstanding the above, the indentor reserves the right to accept or reject all Bids and to cancel the Biding process and reject all bids at any time prior to the award or the contract.



            You are requested to submit the sealed Bids Super scribed on the envelope as “BIDS FOR PROVIDING SECURITY GUARD / HOUSE-KEEPING / GARDENER, on service charges basis “due on19.9.2015 latest by 2.00 pm.


             The quotations / Bids shall be opened at Kendriya Vidyalaya, Army Area, and Pune 40. Premises. On 21/9/2015 at 2.30pm.


             The indentor looks forward to receive the Bid in the prescribed format or Bid attached only and appreciate the interest of the service provider in the KVS.

      सधन्यवाद ,

                                                      भवदीय ,






Encl.: Format of BID (Annexure “A”)